Routing Proposals & Deadlines

Proposal Routing Timeline

15 Business Days

 Final Budget and Justification, All Final Business Elements*, Draft of Science and SEFS Proposal Cover Sheet for complex proposal* are due to SEFS RGC team by 12:00PM.

10 Business Days

 Final Budget and Budget Justification, All Final Business Elements*, Draft of Science and SEFS Proposal Cover Sheet for non-complex proposals are due to SEFS Grants Team by 12:00PM.

9 Business Days

 The SEFS RGC team member assigned your proposal will at this time route the eGC1. The eGC1 will only route if the Budget and Budget Justification, all Final Business Elements* and Draft of Science are ready for College and OSP review.

6 Business Days

 Due to SEFS RGC team: Ready to Submit to Sponsor proposal and final science document is due to SEFS RGC team by 12:00PM (noon). The RGC team member assigned your proposal will conduct a final review of the proposal. The proposal will then reroute via the eGC1 and Sponsor Submission Portal (if applicable) to the College for approval and then to OSP by the 5:00PM deadline the following business day. Note: when proposals are submitted to OSP at 5:01 pm or after, OSP considers this as being turned in the next business day.

Sponsor Due Date

 OSP submits proposal to sponsor. Note: Proposals due on a weekend or UW observed holiday will be submitted to the Sponsor by OSP the business day prior to the due date.

*See criteria for Complex Proposals and Final Business Elements below.

The Director’s office at the School of Environmental & Forest Sciences must receive the eGC1 at least 24 hours prior to the OSP three-day deadline to allow sufficient time for review.

The Dean’s office at the College of the Environment must receive the eGC1 at least 24 hours prior to OSP’s three-day deadline to allow sufficient time for review. This closer review at the College level reduces the chances of a proposal being returned at the University level, and it helps avoid serious problems such as committing nonexistent resources to funded proposals.

Complex Proposal Criteria

A proposal is complex if it includes any of the following elements:

  • Cost Share
  • Subcontracts, Consultant, Vendors
  • New Proposal at less than the federally negotiated indirect cost rate

 -OR-

If it includes two or more of these elements:

  • Submission of proposal on sponsor website
  • Multiple or complex sponsor templates
  • Co-PI’s from outside of SEFS

Final Business Elements include (but are not limited to) the following:

  • Draft of Science, i.e. Project Summary, Project Description, Scope of Work
  • Budget and Budget Justification
  • Cost Share Commitments
  • Biographical Sketches, Current and Pending Support form, Collaborators and Other Affiliations
  • Final Sponsor required elements such as Facilities, Equipment and Other Resources, Data Management Plan, Key Personnel, Logic Model, Support Letters from Collaborators, Other Supplementary Documents etc.
  • Subcontractors Letter of Intent, Scope of Work, Budget and Budget Justification, Cost Sharing Commitments, Biographical Sketch, Current and Pending list, and Other Sponsor required documents

Additional Resources

UW Research Policies, Procedures and Guidance: GIM 19 – Internal Deadlines for Proposals to External Entities

College of the Environment Research Information and Proposal Preparation Tools

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